Centralized Handbook and Policy Management
Streamline access to your company’s handbook and policies with Go Enterprise. Keep employees informed, ensure compliance, and maintain consistency with an intuitive platform for managing and sharing essential documents.
Go Enterprise’s Centralized Policy Repository simplifies policy management by providing a single, secure location to store all handbooks and organizational guidelines. Employees can easily find the information they need, while administrators can update and distribute policies effortlessly. With role-based access and robust search functionality, this feature ensures efficiency and security for all users.
A centralized repository reduces administrative burden, ensures employees always have access to the latest policies, and enhances compliance with regulatory requirements. It fosters transparency and helps maintain organizational alignment by making information readily accessible and secure.
Key Features
- Keep all handbooks and policies in a single, organized location.
- Ensure sensitive policies are stored securely with role-based permissions.
- Employees can access policies anytime, from anywhere.
Overview
The Centralized Policy Repository feature from Go Enterprise streamlines the way your organization stores and shares policies. Employees and administrators can quickly find and access all policies in one secure, organized hub, improving compliance and reducing confusion.
Go Enterprise’s Version Control feature helps organizations maintain a consistent and compliant approach to policy management. By keeping a detailed history of changes, it allows administrators to track modifications, update policies efficiently, and ensure employees always have access to the latest version. This feature minimizes confusion, supports accountability, and simplifies audits by preserving past records.
Version Control eliminates the risks of outdated or conflicting policies being circulated. It ensures transparency, simplifies compliance audits, and provides employees with accurate, up-to-date information at all times.
Key Features
- Maintain a complete record of all policy versions for reference.
- Update policies while retaining past versions for compliance and review.
- Ensure employees always view the most recent and accurate policy versions.
Overview
Version Control ensures that your organization maintains a clear history of all policy updates. Administrators can seamlessly update policies while keeping past versions archived for auditing, compliance, and internal transparency.
Go Enterprise’s Acknowledgment Tracking feature streamlines compliance by allowing administrators to track employee acknowledgments for handbooks, policies, and procedures. Automated reminders ensure no one misses critical updates, while detailed reporting tools provide an auditable record of compliance. This feature reinforces accountability and ensures your workforce is informed and aligned.
Acknowledgment Tracking is crucial for ensuring employees understand and adhere to company policies. It supports legal compliance, reduces liability, and creates a transparent system for documenting employee awareness and acceptance of key organizational guidelines.
Key Features
- Track when employees view and acknowledge policies.
- Notify employees who haven't acknowledged key documents.
- Generate reports to demonstrate compliance for audits and reviews.
Overview
Acknowledgment Tracking ensures that employees are aware of and agree to your company’s policies. This feature provides visibility into who has read and acknowledged documents, supporting compliance and fostering accountability.
Go Enterprise’s Policy Search & Filters feature enables employees to find policies quickly through a comprehensive search tool. Users can search by keywords or filter policies by category, department, or document type. Additionally, saved searches offer even greater convenience for frequent policy inquiries. This feature helps improve efficiency and ensures employees always have access to the right information when they need it.
With the large volume of policies organizations maintain, it’s essential to provide employees with an intuitive and quick way to access the right documents. Policy Search & Filters enhances productivity, reduces time spent searching for information, and ensures policies are readily available for reference and compliance purposes.
Key Features
- Search policies by keywords or specific phrases for quick access.
- Narrow down policies by category, department, or type.
- Save frequent searches for even faster future access.
Overview
The Policy Search & Filters feature makes it easy for employees and administrators to locate the exact policy they need quickly. By using powerful search options and customizable filters, users can find relevant policies without hassle.
Go Enterprise’s Automated Notifications feature ensures that employees are always in the loop regarding important policy updates. From immediate alerts about new or updated policies to automated reminders for acknowledgment deadlines, this feature helps administrators maintain timely communication and ensure compliance. Customizable settings allow for targeted notifications, ensuring employees are informed only about the policies relevant to their role.
Automated Notifications keep everyone aligned and informed, reducing the chances of missed updates or compliance issues. By ensuring timely and targeted communication, this feature supports smooth policy management and improves employee engagement with company policies.
Key Features
- Notify employees immediately when a policy is updated or created.
- Set notifications for different departments or teams based on the policies relevant to them.
- Automate reminders for policy reviews or acknowledgment deadlines.
Overview
Automated Notifications ensure employees are kept up-to-date with the latest policy changes or new documents. These notifications are fully customizable and ensure timely communication about policy updates, helping to maintain compliance and transparency.
FAQs
Discover answers to your most pressing questions about our Compliance and its features.
HR compliance refers to the adherence to laws and regulations governing employment practices. It ensures that businesses operate within legal frameworks, thereby minimising risks. Compliance fosters a fair and respectful workplace culture.
Maintaining HR compliance is crucial to avoid legal penalties and lawsuits. It builds trust among employees and enhances overall workplace morale. A compliant organisation is seen as a responsible employer.
HR compliance consists of three key elements: statutory, regulatory, and contractual compliance. Statutory compliance involves adhering to laws, while regulatory compliance focuses on industry-specific regulations. Contractual compliance ensures that agreements with employees are upheld.
To ensure compliance, businesses should regularly review and update their HR policies. Training staff on legal requirements and best practices is essential. Additionally, conducting audits can help identify compliance gaps.
Non-compliance can lead to severe penalties, including fines and legal action. It can also damage an organisation's reputation and employee trust. Understanding and mitigating these risks is vital for sustainable business operations.
